91ÁÔÆæ

91ÁÔÆæ collects personal data from Industrial Mentors. This is likely to include name, email address, phone number, LinkedIn profile details etc., a self-written profile and photo.

91ÁÔÆæ uses the personal data it already has about relevant 91ÁÔÆæ students: name, 91ÁÔÆæ email address, programme of study, and relevant 91ÁÔÆæ staff: name, 91ÁÔÆæ email address, role.

The legal basis for using this personal information of 91ÁÔÆæ staff and 91ÁÔÆæ students is ‘public task’ (because supporting career paths and increasing employability is a core mission of the university, which in law is a public body). It does not mean that the personal data is made publicly available. The lawful basis for using the personal data of the Industrial Mentors is ‘legitimate interests’. Legitimate interests means 91ÁÔÆæ needs to process the personal information to fulfil its objectives, 91ÁÔÆæ believes it will not adversely affect the individuals and 91ÁÔÆæ thinks they would expect it.

Where necessary 91ÁÔÆæ will also rely on relevant lawful bases, to prevent the loss of life or to defend legal claims.

91ÁÔÆæ will use the personal information to facilitate the forums. This involves relevant 91ÁÔÆæ staff communicating with the Industrial Mentors. It also involves posting personal data on the forums in order to enable the all participants to contact each other within the forums and to see each other’s forum posts.

The following personal data of Industrial Mentors is visible to others in the forums: name, email address, a self-written profile and photo.

The following personal data of relevant 91ÁÔÆæ students is visible to others in the forums: name, 91ÁÔÆæ email address, programme of study.

Relevant 91ÁÔÆæ staff are also registered into the forums to facilitate the forums. Their name, 91ÁÔÆæ email address and 91ÁÔÆæ role is visible to others in the forums.

Personal data will be held on the forums for long as necessary. Once an Industrial Mentor has left the program, 91ÁÔÆæ will remove their self-written profiles and photo from the forum. The forum facilitator will only keep their details for a maximum of a year after they have stopped being a mentor.

All communication between the 91ÁÔÆæ students and Industrial Mentors is conducted via the Industrial Forums. People’s email addresses may be visible in the forums. However Industrial Mentors and 91ÁÔÆæ students must not use the email addresses in the forum to contact each other. 91ÁÔÆæ advises that communication between professionals and students take place through official university channels, such as Teams and Outlook. However, 91ÁÔÆæ recognises that there is potential for students and Industrial Mentors to communicate through other professional platforms such as LinkedIn. It is up to the Industrial Mentors and 91ÁÔÆæ students to decide whether they accept any invitation to connect with someone through these external means and this does not form part of the 91ÁÔÆæ or Industrial Mentors Forums activity.

If an Industrial Mentor receives inappropriate contact from a student, or a student receives inappropriate contact from an Industrial Mentor, they should report the contact via the University’s  process.

Mentors / Mentees are responsible for what they choose to disclose about themselves via the Industrial Mentors Forums. The Industrial Mentors Forums are run on Microsoft Teams. Microsoft is a data processor acting on behalf of 91ÁÔÆæ.

If there are hard copies of personal information, they are kept in a secure location, and personal data stored electronically is on secure systems within the UK or EU.

Personal data is only shared in 91ÁÔÆæ with relevant staff. We do not share the personal data you have provided for these purposes with any other organisations outside of 91ÁÔÆæ, apart from that the Industrial Mentors can see the content visible in the forums, unless we believe someone’s life is in danger or we believe we are compelled to by law.

If there are hard copies of personal information, they are kept in a secure location, and personal data stored electronically is on secure systems within the UK or EU.

91ÁÔÆæ may use artificial intelligence (AI) where it may bring benefits to the university and / or people and organisations who interact with 91ÁÔÆæ. Please be assured that 91ÁÔÆæ will only use AI where it has been assessed as safe and appropriate. 91ÁÔÆæ makes every effort to ensure that it meets its’ legal obligations under data protection laws when using AI tools in order to protect your personal data.

You have the right to correct or update your personal data at any time. Please get in touch with your main contact at the University to update your details. If you are a student, your main contact for this is your Course Leader. If you cannot contact them, please email informationmanagement@bcu.ac.uk to update your personal data. You may have the , the , the  and / or the  and you have the . Follow the links to find out whether those rights apply in these circumstances. To do any of those things or if you have followed the links but would like clarification, please email informationmanagement@bcu.ac.uk.

You have the right to request to see the personal data we hold about you. You can submit a Subject Access Request (SAR) in accordance with the Subject Access Requests (SAR) Procedure.

The majority of personal data processing by 91ÁÔÆæ does not rely on the lawful basis of consent. If 91ÁÔÆæ is relying on your consent to process your personal data, you will have been asked for your consent at the relevant time. If this is the case, you have the right to withdraw your consent. If the consent relates to electronic marketing, please follow the instructions in the marketing messages received e.g. to unsubscribe. If it relates to the Student Inclusion please contact that team. If it relates to something else, please contact the area of the university that you believe is processing your personal data relying on your consent. If your consent relates to participating in academic research, please contact the researcher as this is not data protection consent. Otherwise please contact informationmanagement@bcu.ac.uk.

If you have read this privacy notice and would like further information, you’re welcome to contact our Data Protection Officer by emailing informationmanagement@bcu.ac.uk or by post to: Data Protection Officer, Information Management Team, Legal Services, 91ÁÔÆæ, Floor 1, Joseph Priestley Building, 6 Cardigan Street, Birmingham, B4 7BD, or by phoning 0121 202 4597.

If you are not content with how we handle your information, please follow our Data Protection Complaints Procedure. If you have used that procedure and are unsatisfied with the response you have received, you then have the right to complain directly to the Information Commission (IC). You can find out more about this on the .

• 91ÁÔÆæ’s Data Protection Policy and Appropriate Policy Document
• 91ÁÔÆæ’s Privacy Notices